The demand for project management tools is high in 2020-21 since we all work from home. The market is currently flooded with heavyweights like Microsoft, Atlassian, and Basecamp, often dominating the conversation.
Today, two leading options for project management software are Asana and Monday. It’s no surprise because the two platforms have valuable features and communicative tools that make our project streamlines easy.
To compare Asana vs monday.com, we will use its prices, features, premium perks, platform support, agile support, third-party integrations, storage, and security. But before we do that, let’s understand what project management software is and what it should offer.
What is Project Management Software
Project management software allows project managers, developers, designers, and other developers to control costs, budgets, and quality management. Project management software offers the following principal functions.
- Project planning
- Time tracking
- Bugs and error management
- Task management
- Calendar and contact sharing
- Document sharing and collaboration
There are many project management software available in the market. Each has its strength and weakness. But people love project management software and cling to their software of choice. We will discuss two of the biggest project management solutions on the market: Asana vs. Monday.
What is Asana
Asana is a project management software that manages from the small stuff to the big picture. Asana organizes work, so teams know what to do, why it matters, and how to get it done. In addition, they provide different interfaces to manage different aspects of software, team, client, and shareholder management.
Asana is a great way to manage medium to the largest and most complex projects. In addition, Asana provides a platform where various teams or professionals can collaborate and collaborate on a project.
Asana establishes itself as a tool that can help replace the slew of emails, spreadsheets, and sticky notes on your desk with a far more all-encompassing solution with everything you need in one place.
Why you should use Asana in 2023
Asana lets you visualize the pixel-perfect color combinations of different user interfaces and task progress in multiple views, including task lists, calendars, Kanban boards, and Gantt charts.
Asana offers over 100 integrations to keep you from spending so much time switching back and forth between all the different software you use, and pricing plans come in four different tiers.
Asana has a more profound set of automation tools, features, and integrations. It has been crucial in organizing projects and client work on new project startups. Asana is easier to use than other software management systems like Basecamp or Trello. Asana’s continuous evolution and intuitive interface have proved itself a standout product from the competition.
Features of Asana
- Project management
- Task management, including subtask management
- User assignment
- Forms submission
- Internal chat system for companies
- File or Document sharing
- Timelines
- Likes
- Tasks in multiple projects
- Rules management
- Task proofing, Image proofing, project conversations, and rich-text
- Goals, Milestones, and Portfolios
- Status Updates, dashboards, guests, and admin controls.
Advantages of Asana
- Instead of using a third-party chatting tool, Asana provides a company communication tool like instant messaging for informal chats.
- If you are an outsider of the Asana ecosystem and don’t use Asana, they can track bugs and submit forms to the appropriate project. When bugs are reported through email or chat, Asana allows teams to operate on them.
Disadvantages of Asana
- Asana is a pretty big software, so it is a bit of a learning curve for a newbie.
- Asana can become too overwhelming for a small project that doesn’t need all these features.
- Asana does not provide time-tracking software. As a result, teams must use third-party tracking software if they need to bill different clients and categorize their work into billable and non-billable. For example, Asana should provide a time tracking tool like Upwork is offering in which users, as well as clients, tracks the hours of work.
What is Monday.com
Monday.com is a visual team management software that allows a team to instantly add members, allocate tasks, customize workflow, and track their work progress to completion. Monday’s project management platform promotes transparency, so teams stay on top of their work without surprises. Monday is a centralized platform that supports collaboration, ultimately boosting productivity among individuals and teams.
Why you should use Monday in 2023
You should use Monday because it works well as a visual management aid. You can also think of it as a digital whiteboard with color codes. It works very well for smaller user groups that have other task manager tools at their disposal. The project updates are real-time, so everyone gets notified when a task is moved or changed.
Features of Monday.com
- Integrations & Automations
- Team Workloads
- People Management
- Two-factor authentication
- Limited board permissions mode
- Easy collaboration: tag teams
- Desktop and Mobile apps
- Email updates – send updates by email
- Personal and public Boards
- Leave live comments on visuals
- You can copy and paste from Adobe
Advantages of Monday.com
- It is beautifully designed, and UI is good.
- It provides an inbuilt template that you can use to get started.
- Easily keep tasks scheduled and track your employee’s tasks.
- It provides transparency and effective project management.
- It lets your team and manager give feedback and check in with status updates on each project effortlessly.
Disadvantages of Monday.com
- It does not provide a time-tracking tool.
- The pricing may seem high for a smaller team.
- The steep learning curve.
- A limited number of people can access your board unless you upgrade.
- There is no easy way to switch between different companies if you have multiple clients using it.
- It is hard to keep up with the new features.
Asana vs Monday: Price Comparison
Asana operates on four pricing plans.
- Basic: $0 per user per month billed annually.
- Premium: $10.99 per user, per month billed annually.
- Business: $24.99 per user per month billed annually.
- Enterprise: Contact its sales department.
Monday.com operates on four pricing plans.
- Basic: $8 per seat per month
- Standard: $10 per seat per month
- Pro: $16 per seat per month
- Enterprise: Contact its sales department
If you are upgrading your plans in any of the above software, you will unlock new features to help you better manage your project.
Asana vs Monday: Core features
Asana and Monday.com offer the same core features because both are project management software. But we will go deep into the features and see what each other is still missing.
Asana allows you to create tasks, assign them to team members, set deadlines, and make them dependent on other tasks. Monday.com works the same way you can create tasks and give them to team members, except Monday.com calls tasks “Pulses”. The Pulses are unique from Asana’s tasks because they aren’t necessarily represented by cards, though you can view them that way.
Workflows in Asana are categorized by “views”. For example, Monday.com works the same way but lets you see different visualizations for Pulses without frequently switching between pages or browser tabs.
Asana vs. Monday: Integrations
Asana offers over 100 integrations, from Dropbox to Slack to GitHub to Mailchimp. It also integrates with Zapier in addition to providing its API.
Monday.com offers over 20 integrations like Slack, Jira, Google Drive, Shopify, and Mailchimp, as well as its API.
So, Asana wins this round because it provides more third-party integrations.
Asana vs. Monday: Security
Asana offers Google SSO for Premium plans and up, while Monday.com provides two-factor authentication (2FA) for all plans. So in this security round, Monday.com has a slight edge over Asana in terms of security.
Asana vs. Monday: Table comparison in 2023
| Asana | Monday.com | |
| Works best for | Small, medium, and large companies. | Medium to large companies. |
| Free plan | Asana offers a basic plan as a free plan. | Monday does not offer any free plan. |
| Free trial | Yes | Yes |
| Available platforms | Web, Android, iOS | Web, Android, iOS |
| Training provides | Yes | Yes |
| Ease of use | It is easy once you are familiar with the software. | It has a steep learning curve but once familiar, it is easy to use. |
| Task management | Yes | Yes |
| Project management | Yes | Yes |
| Content management | Yes | Yes |
| Real-Time Editing |
Yes | Yes |
| Gantt charts | Yes | Yes |
| Agile support | No | Yes |
| Team collaboration | Yes | Yes |
| Mobile support | Yes | Yes |
| Document sharing and management | Yes | Yes |
| Time tracking | No | Yes (But using chrome extension) |
| Box, Evernote, and Harvest support | Yes | No |
| Security | It uses weak security compared to Monday. | It uses robust security protocols. |
| Good customer support | Yes | Yes |
| Video conferencing | No | No |
Conclusion
The best project management software for you depends on your project’s complexity and how many people you collaborate with. To manage your daily tasks, deadlines, and projects, we have compared Asana and Monday software rather than Monday.com, a colorful, intuitive project management software.
In contrast, Asana is a unique project management software that prioritizes team and project managers. Choose project management software according to your team size, project requirement, size complexity, and modules.
That’s it.
Pranav Shah is a Cloud Engineer and completed his masters degree from MIT University.